Registration is processed through which students are formally enrolled in their course(s) each semester of attendance. A student registered for a given section of a given course may attend class, earn a grade and receive credit for their academic work. Registration is the responsibility of the student. However, there are people willing to help the student to become familiar with the registration process. Full-time Status
Full-time status for a Bachelor’s Degree requires a student to be enrolled for a minimum of 12 credits. Fulltime status for a Master’s Degree requires a student to be enrolled for a minimum of 9 credits. Credit Transfer
The credit transfer review will be made under the supervision of the director of the student’s degree program. Students must submit the transfer credit application within their first semester at WUV.
- Credits taken more than 10 years prior to the student’s matriculation of the current program may be transferred at the discretion of the academic committee of each degree program.
- Credit transfers may be allowed for the courses that are equivalent to the courses in WUV programs and in which students have made a letter grade of 2.0 (C) or above for undergraduate courses and 2.7 (B-) or above for graduate courses. No credit transfer may be finalized until the application process is completed and the student is officially accepted.
- Course credits that were earned in a same or higher level of degree program and, preferably, at an institution accredited by a recognized accrediting body can be transferred.
- In case of credit transfer from an unaccredited institution, the Registrar, in consultation with the degree program director, evaluates the transcript under the guidelines established by the Academic Committee. The decision as to what previous academic work may be transferable into programs at WUV will be determined on a case-by-case basis. Factored into the analysis will be a course-by-course analysis of the 25 previous academic work and an examination of the academic catalog of the institution including faculty qualifications and the student’s performance in these courses. In this case only courses with a letter grade of 2.7 (B-) or above for undergraduate courses and 3.0 (B) or above for graduate courses can be transferred.
- Up to 50% of credits required in the degree programs of WUV may be granted on the basis of transfer credits with exceptions specified below: 1. The WUV Core Courses cannot be waived 2. The credits that have been earned as part of the award of another degree program may be transferred on the condition that not more than half of the credits required for the other degree may be transferred into the WUV degree program. 3. Up to 2/3 of the credits required in the Seminary degree programs may be transferred if the degree program from which the credits are transferred and the degree program being pursued at WUV are the same. 4. For the doctoral programs, the following number of credits may be transferred: up to 1/5 of the credits required in the DCPC program and up to 1/3 of the credits required in the DMin program.
Bachelor’s students who wish to take more than 18 credits must receive permission from an academic adviser. Master’s students who wish to take more than 15 credits must receive permission from an academic adviser. Withdrawal
Students may leave WUV at any time by completing a Withdrawal form. The form must include all required signatures. A grade of “W (Withdrawal)” is given when a student withdraw or is withdrawn from a course after the add/drop period but within the first 5 weeks of the start of the semester. After the first 5 weeks of the start of the semester, the student will receive a “W/F (Withdrawal Fail)” grade. Practicum
Graduate students must complete the required practicum before graduation, if required by their major. Students who have reached their last semester, or have less than 18 credits to graduate, will be able to take the Practicum class. Library Information Literacy
Students must complete the Library Information Literacy class in the first semester of their matriculation. International Students (F-1)
a. International students must maintain full-time status.
b. International students may take only one online course per semester.
STUDENT’S RIGHT TO CANCEL & Payment Plan Agreement
Washington University of Virginia strongly recommends students agree to register, make payments according to the schedule, understand late fees, all other terms and conditions, and general financial policies apply to the agreement. Eligibility
Student with an outstanding balance may not be able to participate in upcoming semester registration. Payment of Tuition and Fees
a. All payments are due before the semester start date for the corresponding registered semester, unless the student has set up the Installment Payment Plan prior to the semester start date at student office.
b. Payment may be made by personal payments and/ or installment payment plan that covers the entire balance due. Personal payments may be only one method can be selected by personal check, cash, money order, cashier’s check, and credit card (Visa, Master, and Discover). Installment plan payments can be paid through setting up an auto payment plan by credit/debit card.
c. Installment plan allows students to pay their tuition in three installments. Each payment must be paid on or before each payment due dates, which are set by university.
d. For each payment for installment plan, students are required to pay based on the installment payment plan agreement by the first, second, and third payment due date. If accumulated amount of paid tuition, for respective semester, on each payment due date is not greater or equal to sum of required payment, shortfall amount is considered as not paid and is subject to late fee.
e. For the installment payment plan, WUV strongly recommend automatic withdrawals from the credit or debit card, providing a convenient way to ensure the installments payments are consistently made on time.
f. A student who registers for class after the scheduled registration dates will be charged a late class registration fee of $50.
g. A student who makes first payment between the semester start date and the last day of add/drop period will be charged a late payment fee of $50.
h. A student who makes first payment after add/drop period will be charged an additional late payment fee of $50.
i. Student who fails to make payment according to the installment plan arrangement will be charged a late installment fee of $20 per incident.
j. University requires the payment of a installment fee of $20 for the university to compensate additional efforts to maintain and process the installment account. Students are exempt from this fee, only if installment is set up before the first payment due date.
k. Student enrolled in greater or equal to 18 credits for undergraduate and 15 credits for graduate level, will be billed for course overload fee of $30.
l. Returned check will be charged with a $35 returned check fee per incident.
m. Dishonored credit or debit card payments that are transacted but disputed in the future by the bank shall incur a handling fee of $35.
n. Declined credit or debit card payments for Automatic Withdrawal due to dishonored by card issuer or Not Sufficient Fund (NSF) shall subject to a handling fee of $35.
o. If credit or debit card is declined more than once for any reason, credit or debit card can no longer be used to make a payment on a same day.
p. Students with outstanding debts are denied any registration activity and access to transcript of their grades until all debts are paid in full.
q. If a student fails to pay the remaining balance on or before the last day of payment period, the student shall pay an additional fee equal to six percent of the unpaid balance, in order to compensate the university for the added expense of processing the delinquent account.
r. Once an account is 45 days past due, final notice will be sent out and a student will have 15 consecutive days (including holidays and weekends) to contact the university.
s. After an account is total 60 days past due, unpaid balance is subject to transfer to a collection agency. Repayment arrangements must be made with the collection agency or school representative of finance office, and account holder is responsible for the additional fees associated with collection efforts. The fee associated with collection efforts is thirty percent of the outstanding balance. Financial Information and Disclosure Statement
Students are expected to access financial information by contacting/visiting student account office in university. It is students’ responsibility to get acquainted with own financial information. Failure to receive email notification or call/mail from finance/student account office is not a justification of granting immunity in financial matters. Failure to update contact information including email address, phone number, and home address will not discharge of financial obligation. Failure to contact Finance/Student Account office or to read and comply with university regulations will not exempt students from whatever financial penalties they may incur. Refund and Cancellation Policy
WUV follows the minimum refund policy for a school that financially obligates the student for a semester, which is set by the State Council of Higher Education for Virginia (SCHEV) 8 VAC 40-31- 160 (N) (6). Tuition refunds will be determined based on the following schedule:
a. A student who enters the school but withdraws or is terminated during the first quartile (25%) of the program shall be entitled to a minimum refund amounting to 75% of the cost of the program.
b. A student who withdraws or is terminated during the second quartile (more than 25% but less than 50%) of the program shall been titled to a minimum refund amounting to 50% of the cost of the program.
c. A student who withdraws or is terminated during the third quartile (more than 50% but less than 75%) of the program shall be entitled to a minimum refund amounting to 25% of the cost of the program.
d. A student who withdraws after completing more than three quartiles (75%) of the program shall not be entitled to a refund.
e. All refunds will be made within 15 business days from the official notification of withdrawal. Add & Drop Refund
A student who withdraws during the add/drop period shall be entitled to full refund of all tuition paid by student Cancellation Refund
WUV shall provide three business days, excluding weekends and holidays, during which a student applicant may cancel his enrollment without financial obligation other than the nonrefundable fee. An applicant (one who has applied for admission to a school) requesting more than three days after executing the enrollment agreement, but prior to the first day of class is entitled to a refund of all tuition paid by the student, less a maximum tuition fee of 15% of the stated costs of the course or program or $100, whichever is less. A student applicant will be considered a student as of the first day of classes Course Cancellation
Failure to attend a course after registering is not justification for elimination of charges. A student must officially drop a course to qualify for a refund or release of charges by the drop/add deadline posted by the university. Failure to pay will not release students from responsibility for these charges. Drop a Course after Add & Drop Period
Students who drop a course after the Add & Drop Period, will not receive a refund. Official withdrawal from the program
Students who officially withdraw from the program are eligible for a tuition refund based on the date of withdrawal (when the official request to withdraw was received), per the schedules below. The refund schedules vary based on the length of the Course / Program Type. *Important note: deposits, application fees, and other portions of tuition indicated as “non-refundable” are not eligible for a refund. The below tables do not apply to these amounts. Summer/Winter Session (Course Length: 1week) Refund
a. Prior to the date of 1st-course date: 100% Refund
b. Prior to the date of 2nd-course date: 75% Refund
c. Prior to the date of 3rd-course date: 50% Refund
d. Prior to the date of 4th- course date: 25% Refund Seminar, Conference & Bootcamp Refund
a. Prior to the date of 1st-course meeting
b. Date of 1st-course meeting: No Refund Scholarship and Financial Aid
WUV provides a wide array of scholarship opportunities. A student can inquire about scholarship opportunities and eligibility in the Academic Committee. Student must submit the appropriate scholarship application with required documents and follow the WUV scholarship policies and procedures each semester. Grievance Policy
The Formal Process: Student grievances that are sent to the Chief Academic Officer must be in writing. A student’s written statement, along with supporting evidence, constitutes a case document. The second party to the dispute is also required to provide the Chief Academic Officer with a written statement about the disputed account. 17 The Chief Academic Officer will then set a date to convene a meeting to hear the case as expeditiously as possible. All parties are to be informed, in writing, of the charges and the meeting date, as well as statements requesting their presence. During the hearing, the student presents his/her case, after which the accused party is allowed to present its side of the story. Following the hearing, the Chief Academic Officer will inform all parties in writing of his decision. The President of WUV is also sent a copy of the decision. If, after following the school’s grievance policy, the student finds that the problem has not been resolved, the student may contact the following agencies: State Council of Higher Education for Virginia 101 N. 14th Street, 10th Floor, James Monroe Building Richmond, VA 23219
Tel: (804) 225-2600; Fax: (804) 225-2604 Web site: www.schev.edu Transnational Association of Christian College and Schools 15935 Forest Road, Forest, Virginia 24551
Tel: (434) 525-9539; Fax: (434) 616-2638 Email: firstname.lastname@example.org Association of Theological Schools in Canada and USA 10 Summit Park Drive Pittsburgh, PA 15275-1110
Tel: (412) 788-6505; Fax: (412) 788-6510 Email: www.ats.edu International Accreditation Council for Business Education 11374 Strang Line Road Lenexa, Kansas 66215
Tel: (913) 631-3009; Fax: (913) 631-9154 Email: email@example.com
Certification WUV is certified to operate by the State Council of Higher Education for Virginia (SCHEV).
State Council of Higher Education for Virginia (SCHEV) 101 N. 14th Street, 10th Floor, James Monroe Building Richmond, VA 23219
Tel: (804) 225-2600; Fax: (804) 225-2604
Website: www.schev.edu Email: firstname.lastname@example.org